We are delighted to be able to offer the 2022 New College Conference on Medieval & Renaissance Studies in a hybrid format, with three levels of access:
Our three plenary lectures will be livestreamed via the free, public access New College YouTube channel, available here. These do not require any payment or registration, and do not provide interactive capability. They are:
Anyone who is NOT presenting is welcome to register for Zoom access to the entire conference—including all sessions and plenaries—at the low rate of $25. Fill out our regular registration form, selecting "Virtual only." You will receive an email with instructions on how to register for the Zoom meeting(s). This will give you access to all five concurrent sessions of the conference and webinar access to the plenaries, including the ability to participate in Q&As.
Please note, presenters are not eligible for the Virtual Access rate: all presenters must register and pay normal academic registration rates, whether they are presenting in person or via Zoom.
We are very happy to be able to welcome Conference attendees back to New College in person. Those who wish to attend in person should register online. The registration table in Sudakoff will be staffed from 8:30am to 5:00 pm each day of the conference with student employees who will hand out packets and answer questions.
Zoom Logistics for In-Person Attendees, including Chairs
The Conference will be run as a single Zoom meeting, with five breakout rooms corresponding to the Conference's five concurrent sessions. Once remote attendees sign in to the Zoom meeting, they may choose to join any of the five breakout rooms.
Each breakout room will have a dedicated laptop for screensharing/slide projection and joining Zoom (with its own Zoom login). If you are showing slides, please plan to bring your presentation on a USB drive or access it via email, Dropbox, or another cloud service on the laptop we provide; we will not have facilities for you to hook up your own laptop.
If you are chairing, please arrive 10-15 minutes before your panel is scheduled to start, to ensure that in-person attendees have their slides available and Zoom is working for any remote attendees. (See #4 below: All presenters are asked to log in about 10 minutes before their panel begins to check Zoom functionality, and to remain online for the duration of their panel, including a Q&A at the end.)
Each room will also have a student employee (we call them conference minions) assigned to ensure that all presenters can access the Zoom meeting, display their slides, etc. Your session's minion will also monitor the chat, to pass on any questions submitted during the session.
If you are presenting in person, but would like to access some of the conference virtually, you are welcome to register for Zoom access (see below) and/or watch the plenaries on YouTube.
Zoom Guidelines for Remote Attendees
Zoom registration: About a week before the conference, you will receive an email with instructions about how to register for the Conference Zoom meeting. This registration process is separate from registering for the Conference: while you will not be asked to pay any money when you register for the Zoom meeting, only those people who have already registered and paid via our regular registration portal will be approved to join the Zoom meeting. Please ensure you are registered for the Zoom meeting at least 48 hours before the Conference begins on Thursday morning 3 March, to ensure you are approved in time to join the Zoom meeting punctually. (In case you don't receive the Zoom registration email, here's a direct link to the Zoom registration page—but we reiterate that only those who already registered for the Conference at large will be approved to join the Zoom meeting.)
Once your Zoom registration is approved, you will receive two emails with unique Zoom links:
As an approved registrant, you may enter and leave both Zoom spaces over the course of the conference at your convenience. Please note that the two spaces are distinct: you will not be able to access the plenaries by logging into the meeting, and vice versa. Also, please do not share these access links as they are unique to each person, and serve as our only form of gatekeeping.
Software: Especially if you are presenting, we also recommend installing the Zoom desktop client or app rather than running Zoom through a web browser. You can download the Zoom app for free here.
Muting: Remote attendees are welcome to leave their webcams on or off, but should remain muted unless they are actively presenting or asking a question. As a courtesy to those presenting, anyone who forgets to mute themselves will be muted by our student minions, and anyone who causes disruption of any sort (aka Zoom-bombing) will be summarily removed from the Zoom meeting and blocked from re-entering.
Presenters: Please plan to join the Zoom meeting for the full time for which your panel is scheduled. Please log in and join the correct breakout room about 10 minutes before your panel is scheduled to begin, so the chair and student employee can confirm that all presenters can be seen, heard, and share their screens before formally convening the panel. After all presenters have spoken, the chair will facilitate a general Q&A.
Q&A: During the Q&A, questions can be asked by using the "raise hand" button and unmuting oneself when called upon, or by posting a question in the chat. Our student employee monitoring the chat will relay such questions to the chair and panelists.
Plenary Zoom link: Because the three plenaries will be run in Zoom Webinar mode rather than Meeting mode, you will receive a different Zoom link for the plenary lectures. If you don't care about being able to participate in the Q&A, you are also free simply to watch the livestream on YouTube.
Help: If at any point you have problems with your Zoom access that you think the organizing committee might be able to help with, please email us at firstname.lastname@example.org.